How far in advance should I book a wedding photographer?

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    So you've gotten engaged?! Congrats! This is such an exciting time in your life as you get closer and closer to the beginning of a new adventure with the person you have been seeing... However, it would be unreasonable not to mention that it is also a stressful experience.

    After you've gotten engaged, well-meaning friends, family, and acquaintances are going to be sure to give you plenty of advice on when you should be booking your vendors and other pieces of information about the wedding planning process. When you get advice that contradicts itself, it can sometimes make it hard to keep your bearings. How far in advance of your wedding date should you make arrangements to have your photographs taken by a professional photographer?

    The typical length of an engagement is about 14 months, and the typical engaged couple books their photographer nine months before the date of their wedding, despite the fact that this duration can shift depending on factors such as location and culture. Of course, depending on the circumstances, engagements can be much shorter or much longer than what is described here.

    If you need advice on your wedding photography, check out our photography packages and services at Wild Romantic Photography.

    If your wedding is going to take place in less than a year, it is highly recommended that you begin your search for a photographer as soon as possible. If you have less than nine months until your wedding, this should be your top priority when it comes to planning your wedding.

    Why is it necessary for you to book your photographer so far in advance? Photographers, in contrast to some other vendors in the wedding industry, such as florists, tux rental businesses, caterers, and so on, can typically only book one wedding per day.

    Therefore, when a popular date is booked by the photographer, it means that the date is taken and is no longer available for other couples. And as you can probably imagine, the photographers who have more experience and a better reputation get booked earlier than others, so if you have a preference for a photographer, you shouldn't wait to make your reservation if you want to secure their services.

    This morning, we are going to concentrate on making reservations for your wedding photographer and videographer. You could search for a timeline of when you should be doing what in a bridal magazine or on Pinterest. Both of these options are readily available. However, after searching for information across all forms of media, we noticed a pattern of timelines that were not consistent. Therefore, instead of you comparing all of these wedding timelines on your own (to which we say, "thank you"), we did it for you.

    When to Book a Wedding Photographer

    A professional wedding photographer should be one of the first vendors you choose, but wedding planning is not the time to be hasty. At Wild Romantic Photography, we have the best Melbourne wedding photographer to take memorable photos on your wedding day. Even if you’ve saved a dozen of your favourite pro photographers, don’t sign on the dotted line until you… 

    Have a General Timeline and Location for Your Wedding

    To begin with the most important: Have a conversation with your future spouse about the schedule of your engagement. Do you want to get married right away or would you rather have a longer engagement that doesn't feel as though it's rushing you? Think about the time of year, the month, and the location where you see it happening.

    After that, have a conversation with your parents or whoever else at your wedding will be considered a VIP guest. These are the people who are absolutely necessary for you to be able to say "I Do," and you have high hopes for their survival. Before deciding on a date for the wedding, you should enquire about whether or not they have any major scheduling conflicts.

    Know Your Budget

    How far in advance should I book a wedding photographer?

    Oh, yes, we're finally going to talk about the dreaded wedding budget. Even though it may not be enjoyable, it is of the utmost significance. Even if it is for the sake of your ideal day, if you do not have the financial means to do so, you will not be able to choose a premier location for your event. Before you make any significant changes, you should first find out who is paying and how much they are contributing.

    We have the best wedding photographer in Yarra Valley to capture your beautiful moments on your wedding day. 

    These are the most common reasons why a photographer prefers to book clients with no more than 12-18 months into the future:

    Our styles change.  Because we are artists, our work can be characterised by a particular aesthetic. Not only do we get new gear over the course of our lives, but we also develop personally and professionally, which can lead to shifts in our sense of style. If you were to look back in the portfolio of a photographer at images created two or three years prior, you would notice that they are very different from images that are created today, despite the fact that styles tend to stay relatively the same from year to year.

    If they book the artist within a reasonable amount of time, there is a greater chance that the finished product will be delivered in a style that is comparable to what they see in the artist's portfolio.

    Packages and prices.  As a result of the expansion of our company, we are better able to meet our requirements. Every company has costs that need to be met, regardless of whether this means investing in additional machinery, human resources in the form of assistants, or collaborating with an editing studio. The typical photographer bases the price of their services on the anticipated costs for the following year; however, pricing services for more than two years into the future is a different story.

    Securing a client two or three years in advance will result in you being paid less than what you are currently worth when the time comes to actually perform the work. There are photographers who are fine with that, but there are also photographers who are not, and as business owners, we all have the right to run our companies however we see fit for ourselves and our customers.

    The need for breathing room.Let's face it: each of us has a life of our own! It can be slightly overwhelming to have your life planned out TWO YEARS in advance, let alone for the next THREE years. Even though you've planned your wedding for a very long time in advance, it will still only take place on one weekend of the year. A full-time photographer can shoot between 20 and 30 weddings in a year. It is a different song and dance to schedule 50 percent of your year three years in advance than it is to schedule one day.

    Have fun in your search for wedding photographers, and don't forget to do some research on the questions that are appropriate to ask a potential wedding photographer during an interview. Regardless of how far away your date may be, it is imperative that you are aware of this information the very first time you sit down with a photographer.

    But Make Sure to Book Your Photographer Before…

    You Send Out Save-the-Dates

    There is a good chance that you have settled on a date for your wedding now that you have chosen the location for your special day. However, before you start sending out your save the date cards, you shouldn't get too excited. You will be able to schedule an engagement shoot with your photographer if you book them before you send out your save-the-date invitations. After that, you can use those photographs to create a stunning save-the-date card, in addition to using them for your wedding website and guest book.

    In addition, engagement sessions are a wonderful opportunity to become acquainted with your photographer and to gain confidence in front of the camera. On the day of your wedding, you'll look back on these two things with a lot of gratitude.

    By this time, you’ll have already picked your venue, a theme/colour scheme, an idea of a guest list, and a basic timeline of your wedding day. This is all useful to your photographer because…

    • Once the venue(s) is set, your photographer can look up the locations to see where they can get the best photos of you, your significant other & loved ones
    • You will know who you will want photos with, out of town family or friends, etc. (Add to your shot list!)
    • The general timeline is useful, so whether you are having a mix of traditions or unique wedding events, you can be sure your photographer won’t miss a thing and capture all of your special moments.

    Planning your dream wedding and don’t want to miss out on the special moments on your big day? Worry no more, Wild Romantic Photography has you covered.

    What to Do Before You Book

    Now that you’re well-versed in when to book your photographer for a wedding, there are a few other things to do before making it final.

    Do Your Research

    It goes without saying that you need to do extensive research on all of your vendors, including your photographer, in order to make the wedding planning process and the big day itself as stress-free as possible. Look for feedback on their website or social media channels, take a closer look at their wedding galleries online, and read any articles, questionnaires, or the about me section on their website to learn how they operate.

    Inquire to view full wedding galleries rather than just a selection of what the photographer considers to be the best images from each wedding. You will gain a better understanding of how they photograph a wedding day and what you can anticipate from them as a result of reading this.

    You can also get a sense of the areas in which they place their emphasis. Have they photographed each and every minute detail, and do the group shots require posing, or do they use a reportage-style photography approach? Inquiring to view photographs from a few previous weddings demonstrates that the photographer maintains a consistent level of quality and aesthetic, giving you an idea of how your own photographs will turn out.

    Create a list of photographers whose work you admire because of their distinctive style. Next, look into their websites to get a better sense of the services they offer, the prices they charge, and their overall personality. Inquire about their availability if you believe that they might be a suitable option for you, given your financial situation and your location.

    Arrange a meeting

    How far in advance should I book a wedding photographer?

    It is not always easy to strike a pose while wearing a wedding dress while remaining calm on one of the most important days of one's life. Nevertheless, picking a photographer who you get along with well and who makes you feel at ease can help you feel much more at ease throughout your special day.

    Request to meet your potential photographer in person before you commit to hiring them. They might take stunning photographs, but you might not feel at ease around them or get along well with them. This will help you get to know the photographer a little better and see if you like their personality, which is more important than you might think given that you will be around them for the majority of the day.

    If you are unable to meet them in person, consider speaking with them over the phone or via Skype instead. The right wedding photographer will be able to keep you calm and zero in on the aspects of the big day that are most reflective of you as a person. Looking for a Mornington Peninsula wedding photographer? Look no further! Wild Romantic Photography has you covered.

    On the day of your wedding, you want to feel as relaxed as possible, and your photographer can have a significant impact on both how you feel and how you appear in front of the camera. It is essential to make sure that you connect with them while keeping this in mind; this is something you can only find out by meeting in person or by using a video chat service.

    Set up a meeting with the person before you book anything so that you can get to know them. On the day of your wedding, you will be spending a lot of time with your photographer, so it is important that your personalities are compatible. Not only will this make the day more enjoyable for you, but it will also likely result in higher-quality photographs.

    Look at Entire Galleries

    We certainly hope this isn't something that needs to be said, but Instagram is essentially a highlight reel. It's wonderful that you chose your photographer based on their profile; congratulations! However, you should be aware that Instagram is where they showcase the very best examples of their work and the highlights from each wedding, which are typically only a few photographs from each event.

    In the event that their wedding website does not feature full portfolios, you should enquire about viewing them. Look at the portraits, the details, the candid photos they capture, everything they do, to ensure that you adore the entirety of their body of work and not just the ethereal sunset photographs.

    Because wedding photographs are such an integral part of the celebration, choosing a photographer should not be taken lightly. It may take some time to locate the ideal wedding photographer for you, but if you do your homework and book them at the appropriate time, you will be able to confidently plan the rest of your wedding knowing that it will be beautifully documented.

    Ask how many photographs you will receive

    You do not want to be let down after the wedding if you are anticipating receiving 500 photographs but only end up with 100 of them. Check to see if they will be in black and white or colour; there's also the option of asking for a combination of the two. The brides may believe that their package will include all of the photographs taken on their wedding day, but this is not always the case.

    Some photographers will only provide 100 images as part of a 10-hour wedding package and will charge an additional fee for each image taken after the initial 100. Keep in mind that you may only receive 100 images that have been edited, but your photographer may also send you additional images that have not been edited. This will depend on the package that you have agreed upon with your photographer.

    Book an engagement shoot

    Exercise is the key to success! Through the use of engagement portraits, you can become more at ease in front of the camera and hone your posing skills. You will also have the opportunity to get a preview of the kinds of photographs that will be taken on the big day as well as a sense of how your photographer will direct you (if at all).

    You may want to have the session at the location of your wedding so that you can locate all of the best spots in advance of the wedding and so that your photographer can become familiar with the location before the big day. If you are able to do so, you may want to consider getting married in a different place, but at the same time of year as the actual ceremony, so that you can get an idea of how the lighting will be.

    Preparation and planning

    Inquire with the photographer about the planning and approach they take for each wedding they photograph. Whether you have a long list of must-have family portraits or you're feeling inspired by some fun images you've seen in a magazine, deciding what you want from your photographs is essential. Whether you have a long list of must-have family portraits or you're feeling inspired by some fun images you've seen in a magazine.

    You might like your photographs to have a more natural, documentary feel to them, or maybe you have some more dramatic shots in mind. Before the wedding, have a conversation with your photographer about any needs or requirements you have, regardless of what you're looking for.

    Be conscious of the fact that having a plan is always a good idea, but you should still be prepared for the possibility that things will not go as you had hoped. During your summer wedding, there may be a torrential downpour, or the timing of your day may run off schedule. Embrace the changes and be flexible in the event that either of these things occurs.

    Don’t miss a minute

    Before the wedding, the photographer will typically have a list of shots to go through if they have worked closely with the couple who will be getting married. Everything from individual family portraits to your first dance, in addition to any other special or supplemental photographs they might want to include. When I am photographing the wedding of a couple, I make it a point to check my work in the middle of the day and at the end of the day to ensure that I have captured all of the important moments.

    I make sure to record all of the really significant moments, but I also pay attention to the moments that occur in between them. These are the moments that the couples don't always get to see, which is one reason why they are so important. I get a lot of feedback from couples saying that I manage to capture a lot of details that they were unaware even took place during their wedding day.

    Backup plan

    Check out the photographer's equipment to see what kind of cameras they use. Will they have a backup in the event that something fails to work or gets damaged? Employ a professional who shoots with the most up-to-date and high-quality gear available if you want superior photographs. When attending a wedding, a true professional will come prepared with more than one camera and lens in their possession. It is also important to check if they have insurance in the event that they accidentally damage memory cards, which would be the absolute worst case scenario.

    Wet weather plan

    What will happen if it starts raining? It does not matter when you decide to get married; unfortunately, there is always a chance that it will rain, so you need to make sure that your photographer is prepared for this possibility. In the event that you are getting married in the summer or intend to hold your ceremony outside, you should talk about a backup plan in case it starts to rain.

    Rain shouldn't prevent you from taking beautiful pictures outside because most photographers carry a few large umbrellas with them, and modern cameras can withstand a significant amount of moisture. But if you don't feel like braving the rain, your photographer should be willing to be flexible with their schedule and take some of the photos later in the day when the rain has subsided if that's what you prefer.

    I used to become disheartened whenever the weather was cloudy and miserable, or on the other end of the spectrum, when the sun was shining too brightly, but I challenged myself to turn a challenging situation into a memorable and enjoyable experience for the couple. I absolutely adore the fact that some couples are determined to take their photos in the wind and rain, as it always ends up producing stunning images.

    Loosen up

    A photograph may not turn out very well if you are trying too hard to smile. A more natural expression is much more interesting to look at and brings the picture to life. Your photographer will do everything in their power to make you feel comfortable and natural in front of the camera. They will do this by making you laugh and encouraging you to be yourself. Real moments will be created as a result.

    When I work with couples, I usually try to make them laugh or ask them to look into each other's eyes and think of the funniest thing that their partner has ever said. In certain situations, the bride should ask the groom to whisper something into her ear. This invariably results in a reaction, as well as a beautiful. If you’d like to work with professional photographers for your wedding, book with us at Wild Romantic Photography.

    A lot of future spouses scratch their heads over the question of when they should book their wedding photographer. Therefore, if you want to stay ahead of the game when it comes to planning your wedding, it is in your best interest to start your search as soon as humanly possible. If you are able to confirm your wedding date and pay a date retainer (also known as a deposit) prior to Christmas or early in the new year, you will have the best chance of reserving your prefered wedding vendors and vendors for other wedding-related services.

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